Exhibitor Information

PHCA welcomes you to exhibit at our Annual Convention and Trade Show September 24-26 at the Valley Forge Casino Resort in King of Prussia, PA.

Registration Includes

  • Access to educational sessions for all company representatives
  • Conference attendee list (pre/postconvention)
  • 8’ x 10’ exhibit space – includes one 6’ skirted table, two chairs, wastebasket
  • Complimentary Exhibitor Luncheon – Wednesday  (Kosher available upon advance request)
  • Complimentary high-speed WiFi

Additional items can be ordered at the General Exposition Services online Service Kit (password HEALTH19). The exhibit area halls are carpeted, but booths are not. If you wish to order carpet, booth size is 8×10 but you can order the standard 10×10 to avoid additional custom charges.

Schedule

Tuesday, September 24

  • 8:00 am – 4:00 pm  Exhibitor Move-In/Set-Up and Registrations
  • 5:00 – 7:00 pm  Dedicated Exhibit Hours* Complimentary reception including martini bar

Wednesday, September 25

  • 10:00 am – 12:00 pm   Dedicated Exhibit Hours*
  • 12:00 – 2:00 pm   Exhibitor Tear Down
  • 12:30 – 1:30 pm  Complimentary Exhibitor Luncheon

*Education sessions or events are NOT scheduled during this time. 

Exhibit Rates

Prime Booth: $1950 member/$2500 non-member
Standard Booth: $1750 member/$2300 non-member

Hotel Accommodations

Valley Forge Casino Resort is SOLD OUT

Overflow Hotel Information: Rooms are available at the Holiday Inn Express just under 2 miles from the VCF Resort, at 260 N. Gulph Road, King of Prussia, at the rate of $124/night plus applicable taxes.  Click HERE to make a reservation or call directly at 866-338-0327 and ask for the PA Health Care Association block.  Parking is free.  Make reservations no later than Monday, September 16.

Electrical Service Requests

Please send electrical service requests directly to Valley Forge Casino Resort.Overflow Hotel Information: Rooms are available at the Holiday Inn Express just under 2 miles from the VCF Resort, at 260 N. Gulph Road, King of Prussia, at the rate of $124/night plus applicable taxes.  Click HERE to make a reservation or call directly at 866-338-0327 and ask for the PA Health Care Association block.  Parking is free.  Make reservations no later than Monday, September 16.

Name Badges

Register vendor name badges here and remember to use a unique email address for each attendee. Click ‘Register’ and Select Registration Type ‘Exhibitor’.

Booth Assignment

Your selected booth assignment will be confirmed 30 days in advance of the convention.

No Guest Policy

The exhibiting company is not permitted to invite guests to the conference.

Parking

Convenient FREE self-parking is available.

Unload Area

Upon arrival, please follow signs to the tunnel entrance. Please note, carts/dollies are not permitted through the passenger elevators; you are required to use the tunnel for loading and unloading. View map

Shipping Exhibitor Materials

If you wish to ship exhibitor booth materials prior to the event, please ship to General Exposition Services:

Exhibiting Company Name
Booth Number
Pennsylvania Health Care Association
General Exposition Services
205 Windsor Road
Limerick Business Center
Pottstown, PA 19464

AFTER September 19 materials must be shipped directly to Valley Forge Casino Resort:

 HOLD FOR:

    • Organization Name or Show Name, name of meeting planner or group leader
    • Name of Company Exhibiting/name of on-site contact person claiming material
    • Date of Function or Show
    • Exhibit Booth Number, if applicable

SHIP TO:

Valley Forge Casino Resort
c/o General Exposition Services
1160 First Avenue
King of Prussia, PA 19406

Theme

Compassionate, Quality Care – Together We Can. September is Hunger Action month and PHCA is coordinating a food drive to benefit seniors. Decorate your booth with non-perishable food or food-related items for a chance to win 50% off 2020 exhibit fee!

Sponsorship Opportunities

Various networking events provide an opportunity to support PHCA and get your name out at Convention!  Contact bweachter@phca.org for additional information.

Join Us For Dueling Pianos

Tuesday, September 24 ▪ 8:30-11:30 pm ▪ The Vault (Radisson lower level)
Tickets available on-site ($20)

Cancellation Policy

Cancellations made on or before Monday, August 12 will be subject to a 50% cancellation fee. All cancellations made after August 12 will not be eligible for a refund. PHCA events will be held regardless of inclement weather. If a participant elects to not attend the event due to inclement weather, no refund or credit will be provided. Participants accept all liability for their own travel choices.

Exhibitor Alert!
PHCA is aware that unauthorized vendors/companies are attempting to sell attendee lists, hotel rooms, and other exhibitor services. PHCA provides an attendee list – you should never pay for one. When registering for the vendor show, booking your hotel room, or ordering additional exhibitor services, do so directly via PHCA’s website, or links shared directly from PHCA. Please contact bweachter@phca.org for more information or to report suspicious activity.

2019 Annual Convention & Trade Show

September 24-26

Valley Forge Casino Resort

King of Prussia, PA